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Zero-rated and GST-free invoice templates for billing US clients

Billing a US company from Canada or Australia usually means 0% GST, but the invoice still has to say so. These templates show the tax line at $0.00, name the supply as zero-rated (Canada) or GST-free (Australia), and include every field the CRA and ATO list for invoices.

Updated Nov 1, 2026 · Rules checked against official sources on Nov 1, 2026

Download the files

Canada: zero-rated invoice GST/HST number, 0% line, Schedule VI wording DOCX · 37 KB DOCX
Australia: GST-free tax invoice ABN, GST-free line items, $0 GST DOCX · 37 KB DOCX
Both countries (calculates totals) One sheet per country, line totals and tax as formulas XLSX · 8 KB XLSX
Filled samples 2 pages: Toronto and Sydney startups billing a US client PDF · 5 KB PDF

Make a copy in Google Sheets: open sheets.new, choose File > Import > Upload and pick the XLSX.

Free to use and edit. Not legal or tax advice: check your situation with a lawyer or accountant before you sign or file.

What's in the file

Canada: supplier name, GST/HST registration number, invoice date, buyer name, description, payment terms, a zero-rated status on each line and a 0% GST/HST line.
Australia: the words Tax invoice, seller name and ABN, date issued, description with quantity and price, GST-free status on each line, GST of $0.00 and the buyer identity for A$1,000 or more.
A tax note that says why no tax is charged, with the Excise Tax Act section left for you to fill (Canada).
USD as the invoice currency and a bank details block for an international wire.

Preview

Sample zero-rated invoice from a Toronto startup to a US company showing two line items, GST/HST at 0% and a total of $8,400 — First page of the PDF.

How to use it

Check the sale qualifies first: read our guide on whether to charge GST to US customers. The template does not make a taxable sale zero-rated.
Download the DOCX for your country, or the XLSX if you want the totals calculated.
Fill your legal name, address and GST/HST number or ABN, and the US customer's legal name and address.
Canada: complete the Schedule VI, Part V section in the tax note (s. 7 for most services, s. 23 for advisory, professional or consulting services, s. 10.1 for intangible personal property).
Keep evidence of the customer's non-resident status, such as the signed contract and address, with your copy of the invoice.

Worked example

Maple Labs in Toronto bills Acme Robotics in Austin for 40 hours of integration work at $150 and a $2,400 annual subscription. Subtotal $8,400, GST/HST (zero-rated, 0%) $0.00, total $8,400. Charged at Ontario's 13% HST, the same invoice would have added $1,092 to the bill. Wattle AI in Sydney sends the same two lines as a tax invoice with each item marked GST-free and GST of $0.00.

Who it's for

United States: Not needed by US companies; US state sales tax is a separate question decided by each state.
Canada: GST/HST registrants billing non-resident businesses. The CRA chart sets which details a registered buyer needs at under $100, $100 to $499.99 and $500 or more; this template shows all of them.
Australia: GST-registered businesses billing non-residents who are not in Australia. If you are not registered for GST, call it an invoice, not a tax invoice, and drop the GST lines.

Official sources

Checked on Nov 1, 2026. Rules change; confirm on these pages before you file.

Frequently asked questions

What should a zero-rated invoice show in Canada?

Your business name, the invoice date and the total, plus your GST/HST registration number and an indication of the tax status of each supply from $100, and the buyer's name, a description and the payment terms from $500. Show GST/HST as $0.00 and say the supply is zero-rated.

What makes a valid tax invoice in Australia?

The ATO lists seven details: that it is intended to be a tax invoice, the seller's identity and ABN, the date issued, a description with quantity and price, the GST amount (if any) and the extent each sale is taxable. From $1,000 it also needs the buyer's identity or ABN.

Do I write GST-free or 0% GST on the invoice?

Make it clear which items are taxable and which are not. The ATO says an invoice with non-taxable items must clearly show which items are taxable. Marking each line GST-free and showing GST of $0.00 does that.

Is a sale to a US company always zero-rated?

No. In Canada, services to an individual who is in Canada and services tied to Canadian property are carved out. In Australia, a service provided in Australia is not GST-free even if the payer is overseas. Read the guide linked above before you bill.

When do I have to give an Australian tax invoice?

If a customer asks for one, within 28 days, unless the sale is $82.50 (including GST) or less. Most US clients will want an invoice anyway to pay you.

Is this tax advice?

No. It is a template that shows the fields the CRA and ATO list. Your accountant decides whether a specific sale qualifies.

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